A 6-Step Guide to Implementing and Scaling VR Training for Workers.

Through our meetings with Environmental Health and Safety (EHS) and Learning and Development (L&D) professionals from around the world, we've gained valuable insights into the challenges they face. Our clients range from smaller organizations with just a few hundred employees to large corporations with facilities spanning the globe. Despite differences in their industries, we've found that these EHS and L&D teams often grapple with similar issues.


Most of our clients approach us because their current training programs are failing to deliver desired results. While they have various training and learning initiatives, including on-site, classroom, and online options, lack of engagement from workers during lessons hinders learning of essential skills and processes. When lessons fail to engage learners, the desired impact is diminished, resulting in lower morale, reduced productivity, higher failure rates due to mastering issues, and an increase in worksite accidents.

With existing training programs not achieving the desired results EHS and L&D professionals that contact us want to explore the possibilities of immersive and experiential learning in Virtual Reality (VR). They have heard of the benefits of training in VR from colleagues, peer groups, tradeshows, trade publication and studies. Experiential learning is a highly effective training method that is gaining popularity due to its dynamic and interactive nature. Conducting such

training in VR provides a simulated environment that mimics real-world situations, allowing workers to engage directly with the subject matter. The hands-on approach to learning enables workers to acquire and refine skills by performing tasks in a practical setting. Workers can learn from their mistakes and receive immediate feedback, which enhances their learning experience.

Most EHS and L&D professionals that we meet with have done some research and with that they also have some concerns such as the cost and timeline of custom software development and the limitations of off-the-shelf solutions. Some have already checked them out and found they don't quite fit their needs. They're also worried about the inflexibility of the solutions they've explored, knowing that technology and government safety regulations changes the business landscape quickly, and they need a training and learning platform that can adapt to those changes.

At Cloudberrie, our VR software solution addresses these concerns by providing a custom project at an off-the-shelf licensing cost. Additionally, every system comes with a Content Management System (CMS) that makes the interactive VR lessons fully adaptable to changes in regulations or your needs. However, our client’s journey does not end with licensing a piece of VR software. Implementing VR training requires a change in the current learning and development approach, and for some early adopters, it's venturing into the unknown. Therefore, a shift in training methodology should not be a decision taken lightly. It requires careful consideration of the whole implementation process, including physical aspects such as hardware and VR training lab set-up, and resource planning such as training the trainers to scale the programs successfully across different facilities and countries.

To take the pressure of getting started Cloudberrie offer a zero-risk start-up package. We build your VR environment and implement two of your training programs. If feasible we even lend you hardware to run a limited pilot for 30 days. We do not charge you anything unless you want to move forward after the 30 days, and then it is just our standard licensing fee. No build cost or charge per learner.

Getting Started


While there are many benefits to using VR technology for learning and development, implementing it can be daunting for EHS and L&D professionals. Implementing VR training across an organization requires careful planning and execution, but the rewards can be substantial. Not only can VR training improve employee skills and safety procedures, but it can also enhance the company's overall productivity and success. To help organizations navigate this process, here is a step-by-step guide to getting started with and scaling VR training within an organization.

Step 1: Identify and Define the Pilot Program

We use our extensive gaming experience to rework the selected courses to an immersive and interactive training format. We present the immersive training suggestions in a combination og storyboards and workflows depending on the course. For complex hard-skills training flow charts are often the best way to present them to get alle the details. While soft-skills are often best represented in storyboards and manuscript format. Your team get plenty of time to review and comment on the storyboards/workflows.

Step 2: Select the Right VR Training Software Platform

Choose a VR software platform that suits your company's needs. Look for a platform that can accommodate the organization's unique training requirements, including language support, accessibility, and security features. Some VR training platforms, such as Cloudberrie, also offer the flexibility to customize training modules according to the company's specific training needs and easily make ongoing changes in the platform’s CMS as program features evolve. This is important to keep in mind for the pilot as there will be changes based on input from workers in the pilot and from your overall learnings. If spatial and situational learning is an important feature, you want to select a software provider that can easily create a virtual twin with great graphics.

Step 3: Hardware

Your selected provider of VR software will have specifications and recommendations for hardware. It is important to bring your IT team into this dialog as they will have preferred vendors and brands they work with. The main thing to consider from a practical standpoint is if your training lab or set-up needs to be mobile or if is most effective stationary. A construction company might opt for a mobile set-up with laptops they can take to the worksite while a factory will scale a training lab based on the number of people needed to be trained every month.

Step 4: Pilot Training Lab

Your pilot VR training lab could be a temporary set-up. Here are some recommendations we have seen work well:

  • A square piece of carpet is a simple and safe training area, Have the learner take of their shoes so they feel they are on the carpet and will not bump into anything. Provide a box of single-use socks and a shoe rack.

  • The pandemic is over, but it is always best to be on the safe and hygienic side. Provide disinfectant and paper towels.

  • Have an organized set-up for VR headsets and controllers where they can be charged between use.

  • Have a work area for the coach/trainer to monitor what the learners are doing inside their VR environment and can easily step in and help if needed.

  • Keep things wireless for simplicity and comfort.

Step 5: Scale the Program

Once the VR training program is successful, scale it up to reach more employees. This may involve providing additional training to more employees, expanding the training program to cover additional skills, safety procedures, and languages. Set up a process for making improvements to the VR training based on feedback from employees and the date the system generates.

Train the Trainers. Identify employees who will be responsible for administering the VR training program. Train these employees on how to use the VR training platform and how to deliver effective VR training to employees.

Step 6: Monitor and Evaluate the Program

Monitor and evaluate the VR training program on an ongoing basis. This includes tracking employee progress, identifying areas where additional training is needed, and making adjustments to the VR training program as needed.

In conclusion, implementing and scaling VR training for hard and soft skills as well as safety training can be a significant investment for large organizations. However, by following these steps and carefully planning and executing the program, companies can improve their employee training, reduce safety risks, and improve their overall productivity and success.